Finance

Comprehensive Cash Flow Management Solution

  • Fee Calculation and Collection: Efficiently handle fee calculations, collection management, and apply discounts.
  • Purchasing and Sales Oversight: Manage and control all purchasing and sales activities to ensure accuracy and efficiency.
  • Financial Operations Management: Handle tax invoices, general ledger entries, banking operations, reconciliations, credit and debit memos, journals, payments, and details of received payments.
  • Transaction Tracking: Track all financial transactions performed by users for detailed oversight and accountability.
  • Smart Reporting Tools: Utilize dynamic and flexible reporting tools for comprehensive financial analysis and insights.
  • VAT Reporting: Generate output, input, and return VAT reports to meet tax compliance requirements.
  • Revenue Adjustments and Distribution: Implement automatic adjustments and monthly revenue distribution to streamline financial processes.
  • Automatic Salary Journals: Generate salary journals automatically to facilitate payroll management.
  • Expense Distribution: Allocate expenses to cost centers to support accurate budgeting and financial planning.

Comprehensive Fees Management System

    • Fees Invoicing: Generate detailed fees invoices, including department-specific invoices for accurate billing.
    • Receipts and Notes: Issue fees receipts, debit notes, and credit notes to maintain clear financial records.
    • Fees Refunds and Settlements: Handle fees refunds and settlements efficiently to ensure proper account management.
    • Fees Estimation: Provide accurate fee estimations for various scenarios, including potential costs.
    • Discount Management: Apply and manage various fee discounts such as sibling, staff, group, class, and extra discounts.
    • Automatic Leave Calculations: Automatically calculate fee adjustments for students on leave to ensure precise billing.

Comprehensive Banking and PDC Handling

  • Bank Account Management: Create, edit, and manage multiple bank accounts efficiently.
  • Bank Reconciliation: Perform detailed bank reconciliations to ensure financial accuracy and consistency.
  • PDC Management:
    • PDC Deposit: Track and manage the deposit of post-dated cheques with complete visibility.
    • PDC Returned: Efficiently handle returned post-dated cheques, ensuring proper follow-up and documentation.
    • PDC Cashed: Monitor and manage the cashing of post-dated cheques for accurate financial processing.
    • PDC Cancellation: Process and record the cancellation of post-dated cheques as necessary.

Robust Financial Control and Analysis

  • Chart of Accounts: Create and manage a comprehensive chart of accounts tailored to your financial structure.
  • Opening Balance Management: Set and adjust opening balances for accurate financial reporting.
  • Automated Period and Year-End Processing: Streamline period-end and year-end closing processes with automation.
  • General Journal and Contra Entries: Efficiently manage general journal entries and contra transactions.
  • Credit/Debit Notes: Issue and track credit and debit notes to maintain clear financial records.
  • Cash Receipts and Payments: Handle all cash receipts and payments with detailed tracking and reporting.
  • Financial Analysis: Perform financial analysis for specific time periods, with full receipts reports for detailed insights.
  • Automated Salary Journals: Automatically generate salary journals to streamline payroll accounting.
  • Ageing Analysis: Conduct ageing analysis to monitor outstanding receivables and payables.
  • Cost Center Management: Allocate expenses and revenues across different cost centers for precise financial control.
  • Monthly Revenue Distribution: Distribute revenue on a monthly basis to ensure consistent financial planning and management.

Streamlined Sales and Payment Processing

  • Sales Order Posting: Efficiently post and manage sales orders for streamlined processing.
  • Tax Invoice Creation: Generate detailed tax invoices for sales transactions to ensure compliance.
  • Tax Cash Invoice Creation: Create tax cash invoices for transactions requiring immediate payment.
  • Payment Reception:
    • Receive Payment on Order/Invoice: Track and manage payments received against specific orders or invoice numbers.
    • Receive Payment on Account: Process payments received on account, maintaining accurate financial records.

Efficient Purchase Order and Payment Handling

  • Purchase Order Posting: Seamlessly post and manage purchase orders for accurate tracking and fulfillment.
  • Tax Invoice Creation: Generate tax invoices for purchases to ensure compliance with tax regulations.
  • Tax Cash Invoice Creation: Create tax cash invoices for purchases requiring immediate payment.
  • Payment Processing:
    • Pay Payment on Order/Invoice: Manage and track payments made against specific purchase orders or invoice numbers.
    • Pay Payment on Account: Process payments made on account, ensuring precise financial record-keeping.
  • Multi-Invoice Handling: Post purchase orders based on delivery, allowing for the management of multiple invoices per order.
  • Tax Refundable Status Management: Change and manage the tax refundable status of transactions to align with regulatory requirements.

Comprehensive Inventory and Supplier Management

    • Supplier Management: Efficiently manage supplier information, relationships, and performance.
    • Category Management: Organize and manage items by category for streamlined inventory control.
    • Item Management:
      • Item Types: Define and manage different item types within the inventory.
      • Item Size: Set and manage item sizes for accurate stock keeping.
      • Class Assignment: Assign items to specific classes for targeted distribution and management.
      • ISBN Number: Track books and other items using ISBN numbers for precise identification.
    • Multi-Branch Management: Oversee inventory across multiple branches for centralized control.
    • Delivery Notes: Generate and manage delivery notes for book and uniform distribution.
    • Inventory Reporting: Generate detailed inventory reports to monitor stock levels and transactions.
    • Purchase Order Creation: Create and manage purchase orders to maintain adequate stock levels.
    • Item Reception: Receive purchased items and update inventory records accordingly.
    • Sales Order Creation: Process and manage sales orders within the inventory system.
    • Delivery Note Creation: Create delivery notes for outbound items to ensure accurate fulfillment.
    • Goods Refund Management: Handle the return and refund of goods, updating inventory as necessary.

End-to-End Fixed Asset Lifecycle Management

    • Asset Purchase: Streamline the acquisition process by managing and tracking asset purchases.
    • Barcode Printing: Generate and print barcodes for assets to enable efficient tracking and inventory control.
    • Asset Transfer: Facilitate the transfer of assets between locations, ensuring accurate record-keeping.
    • Depreciation Management: Monitor and manage the depreciation of assets over time for precise financial accounting.
    • Asset Disposal and Sale: Efficiently manage the disposal or sale of assets, ensuring compliance with financial policies.
    • Asset Maintenance: Schedule and track maintenance activities to extend the lifespan of assets and maintain their operational effectiveness.